Site Manager - Heathlands Primary Academy

Job Description Site Manager

Overall Purpose 
To ensure that the school’s buildings, furnishings and site are safe, secure, and maintained to Health and Safety standards and those of the Partnership. To plan, organise, execute and inspect all relevant works relating to the general school site. 

Main Responsibilities

Risk Management
1. With the Headteacher, have oversight of premises and health and safety risks that are unique to an individual school and are managed solely at school level. 

2. Via the school reporting mechanisms, as appropriate, using the Trust register format.

Line Management
3. Ensure that contractors on site are familiar with Health and Safety requirements and related school procedures.

4. Monitor cleaning standards and line manage the cleaning team of three over day-to-day requirements, reporting any problems or issues where appropriate. 

Premises
5. Act as first point of contact for all premises issues within the school and establish an effective system to enable school staff to report concerns and jobs.

6. Work with the school colleagues to ensure good maintenance of the site; obtain quotes, oversee contractors, and plan works around the school calendar.

7. Ensure security of the school site, liaising with any other occupiers as needed. 

8. Manage and in some cases provide caretaking, building repair and maintenance, and cleaning services as required. 

9. Support the Headteacher in the development of the school Capital plan, including Project management and site planning for future use. 

10. Establish a rolling programme of internal decoration and carry out any agreed improvements while ensuring compliance with Health and Safety standards and working within budget parameters 

11. Produce and be responsible for the school’s planned preventative maintenance plan (PPM) and aim to achieve cost-effective and timely maintenance of the school premises, meeting agreed standards and budget parameters. 

12. Work with the CLP central team as required to enable surveys and inspections of school premises to inform the CLP Asset Management Plan (AMP) and ensure that priority items are notified at the earliest opportunity. 

13. Engage and monitor skilled contractors as and when appropriate. Support the production of tender documents, obtain appropriate quotes, seek and compare potential suppliers, ensuring best value for money is received. 

14. Liaise with a designated officer as appropriate to carry out procedures for emergencies, including repairs.

15. Supervise contractors on-site, ensuring that work is completed in line with specifications and to the required standard. Take any appropriate action to resolve problems and liaise with the Headteacher as required.

16. Arrange and/or carry out the movement of furniture and equipment within the site. Assist with general porterage duties, including the distribution of items delivered to the school site.

17. Report on premises matters to the Headteacher and Governing Body as required ensuring necessary alterations and repairs are planned with relevant colleagues.

Grounds
18. Unlock school sites ensuring they are safe, to include gritting driveways/pathways as necessary. 

19. Ensure the school grounds remain tidy and the equipment kept in good order. This may include cleaning external drains and gullies.

20. The post will occasionally require some outdoor work in adverse weather conditions, including ensuring safe access to school buildings when snow, heavy rain or ice problems occur.

Out of Hours
21. Act as a principal key holder and undertake the day-to-day operational responsibility for all security activity within the site. Be the first contact for the emergency services and out of hours calls alongside M&J Security.
22. Respond to any emergencies out-of-hours on evenings, weekends and school holidays such as floods, illegal entries and fires.

Administration/ Budget Responsibility
23. Order/purchase equipment and supplies within the budget agreed with school management, ensuring value for money is obtained and in liaison with Headteacher and/or central finance teams.

24. Ensure all allocated equipment and materials are stored safely in order to prevent accidents/misuse. Issue equipment and materials as required by the school.

25. Keep work areas tidy with all tools accessible and maintained to good working standard.

Health and Safety
26. Act as first point of contact within the school for all health and safety matters, working closely with our health and safety consultants in collaboration with Headteacher.

27. Arrange, attend and contribute to termly health and safety meetings with governors and any other representatives.

28. Prepare and complete Risk Assessments as required.

29. Ensure all health and safety activities are completed in accordance with the CLP Health & Safety Policy and H&S arrangements using the nominated H&S management system and nominated core compliance contractors.

30. Undertake statutory checks and routinely monitor the operation of the fire alarm, fire doors, lighting, heating, plumbing and security systems.

31. Detect and report any building defects, advising school management on any Health and Safety issues. 

32. Monitor Health and Safety issues around the site and work in accordance with safe practice and Health and Safety legislation and ensure concerns and risk are escalated to the Headteacher as required.

33. The post holder has shared responsibility for ensuring the safety of the school site for all users and its adherence to Health and Safety procedures.

General
34. Actively participate in learning and development activities to keep up to date and learn new skills, including all training requirements for CLP.

35. Respect any and all confidential information.

36. Comply with all decisions, policies and standing orders of the schools and CLP; comply with any relevant statutory requirements, including Equal Opportunities legislation, Safeguarding regulations, the Health and Safety at Work Act and the General Data Protection Regulations.


Whilst every effort has been made to explain the main duties and responsibilities of the Site Manager role, each individual task will not be identified. It is expected that all colleagues will endeavour to deliver any tasks identified as reasonable by their Headteacher.
 

Site Manager

Heathlands Primary Academy & Pre-school

Hours: 37 hours per week, 52 weeks per year.

Salary: Grade 7 SCP 23-26 (£32,076 - £34,834 FTE per annum)

Permanent: As soon as possible

Heathlands Primary Academy & Pre-School is a one-form entry primary academy located in West Howe.  We have around 200 pupils from Reception through to year 6. We are also fortunate to have our wonderful preschool for 3- and 4-year-olds on site, as part of our Early Years base.

At Heathlands, we believe that with effective teaching and learning and excellent partnership with parents, all children can be successful. The school is a shared site with a specialist setting and central services, therefore, excellent communication and relationships are key. The site manager is a key role in maintaining a safe and purposeful environment for the children in our care. 

The school is part of the Coastal Learning Partnership Multi Academy Trust which is also based on our site. The Partnership is a vibrant family of twenty schools and a central team working together around shared values and aspirations and in the spirit of close partnership.

Closing Date:  Midnight, Sunday 5^th July 2026

Interviews:  Week Commencing Monday 13^th July 2026 

To comply with our statutory safer recruitment practices and obligations, we are unable to shortlist incomplete applications. Please ensure you include a full employment and education history, details of two referees and explain any gaps in employment. CVs will not be accepted.

Coastal Learning Partnership is committed to safeguarding and promoting the welfare of children and young people and requires all staff and volunteers to share and demonstrate this commitment.The successful candidate will be required to demonstrate that they meet the essential elements of the person specification and will be subject to pre-employment checks including a health check, and Enhanced DBS check, Child Barred List check and satisfactory references. Applicants are advised that it is an offense to apply for the role if they are barred from engaging in regulated activity relevant to children.

Coastal Learning Partnership is committed to creating a diverse environment and is proud to be an equal opportunity employer. All applicants who meet the person specification will receive equal consideration for employment.  We value the fact that our schools are very different, as are our colleagues within them.  Our culture is one in which colleagues serve and inspire each other in the spirit of professional generosity; colleagues are empowered to be themselves and to be their best.  At CLP, everyone is welcome and encouraged to achieve and be heard.