School Administrator at St Nicholas CE Primary School

St Nicholas CE Primary School are seeking a highly organised, professional and friendly School Administrator to join the busy school office. This is a varied and rewarding role at the heart of the school, providing essential administrative support to staff, pupils and families while ensuring the smooth day-to-day running of the school office.

The working hours for this role are Monday to Thursday, 8am to 4pm and Friday 8am - 3.30pm. However, we are happy to consider some flexibility around the start and finish times for the right candidate.

As the first point of contact for many visitors, you will provide a warm and welcoming reception service while delivering high-quality administrative support. You will coordinate key school processes and play an important role in ensuring the efficient operation of the school office.

The role will include:

• Providing front-of-house reception support, acting as a first point of contact for visitors, pupils and parents.
• Managing the school office email inbox and telephone enquiries.
• Supporting the organisation of school events, including parents’ evenings and trips.
• Assisting with school trips, visits, and event logistics.
• Providing administrative support to senior leaders and wider staff.
• Maintaining accurate manual and electronic records, including the school MIS.
• Supporting attendance, admissions and student data processes.
• Assisting with financial administration, including purchase orders and invoices
• Providing lunchtime supervision, including administering first aid where required.

We are looking for someone who:

• Has excellent organisational and communication skills.
• Has strong IT skills, including experience with Microsoft Office and administrative systems.
• Can work effectively under pressure and manage competing priorities.
• Is approachable, professional and committed to providing excellent customer service.
• Shares our commitment to safeguarding and promoting the welfare of children.
• Previous experience working in a school environment would be desirable but is not essential.

SAST will conduct online searches of shortlisted candidates. In line with KCSIE guidance, this will be part of safer recruitment checks, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not be on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern.

Safeguarding responsibilities associated with this role may include engagement in regulatory activity, such as administering first aid or supporting an upset child.  It will have contact with young people on a day-to-day basis. SAST is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will have to meet the person specification, and the post is subject to safeguarding checks, including an enhanced DBS check and Children’s Barred List check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

SAST recognises the benefit of having a diverse workforce and is committed to building a workforce which reflects diversity from the communities it serves. SAST values the contributions from all staff from a wide range of different backgrounds and actively seeks to promote an environment that is free from discrimination and harassment and at the same time supports fair promotion and cultural acceptance. Under the provision of the Equality Act 2010 SAST welcomes applications from everyone and operates a recruitment process which is fair and does not discriminate against or disadvantage anyone because of their age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation.

This role is UK- based and your right to work will need to be established as part of the appointment process.